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The short answer: before fats, oils, grease, and solids fill 25% of your trap's capacity — the widely used "25% rule" that many Texas municipalities enforce. Past that point, a trap stops separating grease effectively and starts passing it into the sewer, which is exactly what inspectors are checking for.
Trap size, menu (fryers change everything), dish volume, and your city's ordinance. Many Houston-area municipalities require documented service at set intervals and can demand your manifests on the spot. Waiting until the trap "seems full" almost always means you've been out of compliance for weeks.
The right schedule is specific to your trap and your volume. Sewer Squad will inspect your trap, measure the FOG layer, and tell you exactly what interval keeps you compliant — then automate it with a maintenance plan so you never think about it again.